Akron's City Prosecutor's office is moving out from the dark ages into the digital era. The partnership with the Summit County Prosecutor's Office means city prosecutors will be able to use electronic case filing for the first time -- eveything up to this point was still pen and paper. Municipal Courts across the county have long used electronic filing.
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(City of Akron) The Akron City Prosecutor's Office is preparing to improve the efficiency and consistency of its case management system by partnering with the County of Summit and surrounding communities to implement case management software, enabling the use of electronic case files for the first time.
Currently, the City of Akron Prosecutor's Office utilizes an outdated case management system that relies entirely on physical paper files. This inefficient system creates substantial storage issues and results in unnecessary work in copying, moving, and organizing tens of thousands of active files.
"The goal of this agreement is to bring our system into the digital age, in the most costeffective way possible," Mayor Horrigan said. "This new software will improve our responsiveness to the attorneys, judges, and others who need access to these criminal case files to ensure the effective administration of justice."
"By cooperating together with the County and other communities, we are able to defer the costs of this case management system and acquire this valuable software at a fraction of the cost," Mayor Horrigan continued. "I would like to thank the leadership of Barberton, Cuyahoga Falls, Stow, Tallmadge and Summit County for combining resources to purchase a universal case management system that will improve prosecutorial efficiencies system-wide." Monday, Akron City Council authorized the Intergovernmental Agreement with Summit County and neighboring jurisdictions for the shared purchase, implementation and use of MATRIX case management software. The secure system will allow defense attorneys and other authorized personnel access to court records in compliance with the law. The new system will enhance public confidence in the integrity of case files by eliminating manual processes and creating a record of when evidence is provided and reviewed in the course of a criminal prosecution.
"This software will allow for better management of criminal caseloads, it will reduce staff time spent on time-consuming administrative tasks like copying, and allow us to automate and integrate internal process as cases move through the system," Chief Akron Prosecutor Gertrude Wilms said. Recognizing the benefits and need for a comprehensive case management software system, Summit County engaged in a review of various case management systems and determined that the MATRIX Case Management system was the best combination of functionality and value.
"We are very pleased to soon begin using the MATRIX case management system which replaces our current outdated and obsolete system that was first installed 20 years ago," Summit County Prosecutor Sherri Bevan Walsh said. "MATRIX will make tracking information about cases much easier for our prosecutors, staff, and victims, and make the office more efficient. I would like to thank the City and County for their efforts in making this happen."
During the Akron City Council committee discussion, it was reported that Cuyahoga County experienced a cost savings of over $6 million within the first 9 months of switching to the MATRIX case management system, while also reducing the time it took cases to move through the system.